Best Invoicing Software in Kenya (2026)
Reviewed by the Invoicemonk editorial team
KRA eTIMS is mandatory. We compared the top invoicing tools for Kenyan businesses — VAT compliance, KRA PIN support, and multi-currency billing.
1. Invoicemonk
Our PickBest for Kenyan freelancers & SMEs · Pro from $15/month
Invoicemonk supports Kenyan businesses with KRA-compliant invoicing features. When KES is selected, it auto-applies 16% VAT, includes KRA PIN fields, and formats invoices to meet eTIMS requirements. Multi-currency support is essential for Kenyan freelancers and consultants billing international clients in USD, GBP, or EUR.
Pros
- KRA PIN and eTIMS-aware fields
- VAT at 16% auto-calculated for KES
- Multi-currency for international billing
- Free invoice generator — no signup
- Compliance features for East Africa
Cons
- • No M-Pesa integration (yet)
- • No payroll module
Ready to switch?
Get started with Invoicemonk Pro from $15/month. Upgrade, downgrade, or cancel anytime.
2. Wave
Best for Basic free invoicing · Free
Wave offers free invoicing but has no Kenya-specific features. No KRA compliance, no eTIMS support, and payments don't work in Kenya. Suitable only for basic invoicing without local tax compliance.
Pros
- Free invoicing and accounting
- Clean interface
Cons
- • No eTIMS compliance
- • No KRA PIN fields
- • Payment processing not available in Kenya
- • No KES-specific tax defaults
3. Tally Solutions
Best for Larger Kenyan businesses with accounting needs · From KES 10,000/year
Tally is established in the East African accounting market. Strong for larger businesses needing inventory management and multi-branch accounting. However, it's complex, expensive, and not suited for freelancers or solopreneurs.
Pros
- Comprehensive accounting
- VAT compliance
- Inventory management
- Multi-branch support
Cons
- • No free plan
- • Desktop-only (older versions)
- • Steep learning curve
- • Not designed for freelancers
4. Zoho Invoice
Best for Zoho ecosystem users · Free (5 customers)
Zoho Invoice offers a Pro plan but limits you to 5 customers and lacks Kenya-specific tax features. Works best as part of the broader Zoho suite.
Pros
- Pro from $15/month
- Professional templates
- Multi-currency on paid
Cons
- • 5-customer limit on free plan
- • No Kenya-specific VAT defaults
- • No eTIMS support
Ready to switch?
Get started with Invoicemonk Pro from $15/month. Upgrade, downgrade, or cancel anytime.
Pros and cons of each option
Each tool with its "best for" label, price, and the honest trade-offs.
Invoicemonk
Pro $15/moBest overall for Kenyan businesses invoicing at home and abroad
Pros
- Unlimited invoices, clients and currency accounts
- KRA eTIMS invoicing compliance built in
- Receipt scanning and expense tracking included
- Up to 5 team members on the entry plan
Cons
- —No time tracking
- —No payroll
- —Free plan capped at 3 invoices/month
QuickBooks
From $19/moBest if your accountant requires QuickBooks
Pros
- Full double-entry accounting
- Payroll add-on
- Accountants already know it
Cons
- —Per-seat pricing
- —Multi-currency on higher tiers
- —More tool than pure invoicing needs
Zoho Books
From $15/moBest for Kenyan teams already using Zoho
Pros
- Time tracking included
- Workflow automation
- Deep Zoho integrations
Cons
- —Customer caps on lower tiers
- —Per-seat pricing
- —Busier interface
Wave
Free tierBest free option only if you invoice US or Canadian clients
Pros
- Free invoicing and accounting
- Receipt capture included
- Quick to set up
Cons
- —Payments and multi-currency limited to the US and Canada
- —No e-invoicing mandate coverage
- —Limited support on the free tier
Frequently Asked Questions
What is the best invoicing software in Kenya?
Invoicemonk is the best invoicing software for Kenyan businesses in 2026. It includes KRA compliance features, 16% VAT auto-calculation for KES, KRA PIN fields, and multi-currency invoicing — all from $15/month on the Pro plan.
Is eTIMS compliance mandatory for Kenyan businesses?
Yes. The Kenya Revenue Authority (KRA) mandates eTIMS (electronic Tax Invoice Management System) for all VAT-registered businesses. All tax invoices must be generated through or reported to the eTIMS system, with proper serial numbers, QR codes, and control unit numbers.
What does Invoicemonk cost for Kenyan freelancers?
Invoicemonk's Pro plan starts at $15/month with unlimited invoices, 16% VAT calculation, KRA PIN fields, and multi-currency support. Cancel anytime.
Ready to switch?
Get started with Invoicemonk Pro from $15/month. Upgrade, downgrade, or cancel anytime.
E-invoicing mandates supported
Invoicemonk is built for the 18 live e-invoicing mandates worldwide — coverage general invoicing tools don't offer, including Kenya's KRA (Kenya Revenue Authority) eTIMS (Electronic Tax Invoice Management System).
18 mandates live across 5 regions:
Fatoorah Phase 2, Fatoorah Phase 1, MyInvois e-Invoicing, GST e-Invoicing (IRN + QR), Peppol BIS Billing 3.0 (B2B and B2G), FIRS Merchant-Buyer Solution (MBS) e-Invoicing, Making Tax Digital for VAT, eTIMS (Electronic Tax Invoice Management System), Certified Invoicing System (E-VAT), EIS, SARS Tax Invoice Requirements (VAT Act s.20) + e-Filing VAT201, Fiscalisation Data Management System (FDMS), VAT Act tax invoice requirements + SRC e-Filing, NF-e (Nota Fiscal Eletrônica) and NFS-e (services), Invoice Processing Platform (IPP), CRA GST/HST tax invoice + Peppol BIS Billing Canada, FatturaPA via Sistema di Interscambio (clearance), SAF-T BG reporting + B2G Peppol BIS Billing 3.0 and planned domestic e-invoicing.
KRA-Compliant Invoicing — Free
Create eTIMS-ready invoices with 16% VAT and KRA PIN. No signup required.
Get started with Invoicemonk