Invoicing built for creatives who work with clients everywhere
Whether you are a designer in Bulgaria billing a German agency, a photographer in the Philippines billing a UK brand, or a copywriter anywhere billing clients across Europe — InvoiceMonk handles the compliance so you can focus on the work.
Trusted by designers, photographers, copywriters, and creative professionals billing clients across 30+ countries.
The invoice problem every creative working internationally has faced
You delivered the work. The client loved it. Now you need to get paid.
You send the invoice. Three days later their finance team replies: the invoice is missing the Leistungsdatum. Or the BTW-ID is wrong. Or there is no reverse charge notation. Or the TVA exemption phrase is missing. Or the invoice number is out of sequence because you deleted a draft two months ago.
You fix it manually, send it again, and wait another week for payment.
This is not a creative problem. It is a compliance problem — and it happens every time you work with a new international client whose country has invoicing rules your tool has never heard of.
InvoiceMonk was built specifically for this. You do the creative work. InvoiceMonk handles the compliance.
Built for every creative billing structure
Project-based billing
Invoice for a completed project — brand identity, website, campaign, editorial shoot, written content — with a single VAT-compliant invoice that includes the mandatory fields for your client's country. One invoice, one payment, no compliance surprises.
Milestone payments
Split large projects into deposit, progress, and final invoices. Each milestone invoice is sequentially numbered, VAT-compliant, and structured for the client's jurisdiction. Your client knows what they are paying and when — and every document is audit-ready.
Retainer billing
Set up recurring monthly invoices for ongoing clients — social media management, content creation, design retainers, photography packages. InvoiceMonk generates each invoice automatically on schedule, with the correct compliance fields for that client's country applied every time.
Multi-client, multi-currency billing
Bill a German agency in EUR, a UK brand in GBP, and a US startup in USD — all from the same account. Each invoice carries the correct mandatory fields and VAT treatment for the client's country, regardless of currency.
Your clients are in different countries. InvoiceMonk knows what each one requires.
Select your client's country when you add them to InvoiceMonk. The mandatory fields for that country appear on every invoice you create for them — automatically.
Germany
Leistungsdatum, Steuernummer or USt-IdNr., Kleinunternehmer exemption phrase, sequential numbering, Stornorechnung for corrections
Netherlands
BTW-ID (never OB-nummer), KVK number, BTW verlegd notation, specific payment due date, KOR exemption phrase
France
SIRET number (14 digits), client SIRET, EI designation, TVA status, franchise en base phrase, mandatory late payment clause
United Kingdom
UK VAT number, reverse charge for cross-border services, Making Tax Digital compatible invoices
Bulgaria
Sequential numbering enforcement, EU reverse charge notation, Article 196 EU VAT Directive wording
Kenya
KRA PIN field, reverse charge under Kenya VAT Act Cap 476, withholding tax notation
Philippines
BIR-compliant Sales Invoice fields, TIN with branch code, zero-rated notation for international clients
All EU countries
Article 196 reverse charge notation, VIES VAT number field, sequential numbering, 15th of month rule
Working with a client in a country not listed? InvoiceMonk applies the international B2B compliance baseline — reverse charge notation, both VAT number fields, and sequential numbering — for any cross-border invoice.
Everything a creative professional needs to get paid — and stay compliant
Invoice in minutes — not hours
Add your client, select their country, add your line items and rate. InvoiceMonk applies the correct mandatory fields for that country automatically. A compliant international invoice takes the same time as a domestic one. Send it as a PDF or a direct payment link.
Sequential numbering — enforced automatically
EU tax authorities treat gaps in invoice numbers as an audit red flag. InvoiceMonk assigns every invoice the next number in an unbroken sequence — automatically. You cannot skip or delete a number, even accidentally. Your records are clean by default.
Reverse charge — the right wording, every time
When you invoice a VAT-registered business in another EU country, InvoiceMonk detects the cross-border transaction and generates the Article 196 reverse charge notation automatically. No research. No wrong wording. No rejected invoices.
VAT exemption phrases — in the right language
If you operate under a VAT exemption threshold, InvoiceMonk generates the correct exemption phrase for your client's country — in the legally required language. Germany's §19 UStG phrase. France's article 293 B du CGI phrase. The Netherlands' artikel 25 Wet OB phrase. All automatic.
Automatic payment reminders
Set payment terms once and InvoiceMonk sends automatic reminders before and after the due date. You spend less time chasing payments and more time on the work that pays you.
Credit notes — without breaking your sequence
Scope changed after the invoice was sent? Client cancelled? InvoiceMonk generates a credit note from the original invoice — referencing it correctly, reversing the VAT, and keeping your sequence intact. Three clean documents in the audit trail every time.
Common challenges creative professionals face — solved
My EU client's accountant keeps rejecting my invoices for missing fields I do not know about.
InvoiceMonk builds the mandatory fields for your client's country into the invoice before you can send it without them. A German client's invoice will always have the Leistungsdatum. A Dutch client's invoice will always have the BTW-ID and KVK number. You never need to research the rules — the fields appear automatically.
I am not sure whether to charge VAT when billing an international client.
For cross-border B2B EU invoices, the reverse charge mechanism applies — you do not charge VAT. InvoiceMonk detects the cross-border transaction and applies the reverse charge automatically. For domestic invoices, your local VAT rate or exemption phrase is applied based on your registration status.
I deleted an invoice I sent by mistake and now my numbers are out of sequence.
Deleting a sent invoice creates a gap in your sequence — an audit risk in every EU country. The correct approach is a credit note. InvoiceMonk generates credit notes directly from the original invoice. Going forward, gaps are impossible — the system enforces the sequence automatically.
I work with clients in multiple countries and each one seems to want something different on the invoice.
InvoiceMonk stores your client's country, currency, and VAT number. Every invoice for that client is automatically configured for their country's requirements. Managing five clients in five countries does not require five separate research sessions.
My Kenyan client deducted 20% from my payment without warning.
Kenya applies 20% withholding tax on professional fees paid to non-resident suppliers. InvoiceMonk includes the withholding tax notation on Kenyan client invoices so you know what to expect before the payment arrives. Factor it into your rate — or confirm whether a Double Taxation Agreement with your country reduces the rate.
"Your software is good, no reason for me to switch. It does what I need for a fair price. And your support is excellent."
Rico Metzger
Senior Software Engineer — Bulgaria
Creative professional billing international clients across Europe. Renewed specifically for sequential numbering enforcement and correct VAT handling on cross-border EU invoices.
Everything in your InvoiceMonk account
Frequently asked questions
Is InvoiceMonk suitable for freelance creatives — not just agencies?
Yes. InvoiceMonk is built specifically for independent professionals — solo designers, photographers, copywriters, illustrators, videographers, and other creatives who work with clients directly. The Pro plan includes all compliance features with no limits on invoicing volume.
Can I invoice for creative projects in different currencies?
Yes. Invoice in EUR, GBP, USD, CHF, AUD, or any currency your client pays in. The VAT compliance fields and country-specific mandatory fields apply correctly regardless of currency. A EUR invoice to a German client and a GBP invoice to a UK brand both carry the correct compliance structure.
How do I handle a deposit invoice followed by a final invoice?
Create a deposit invoice for the agreed upfront amount. InvoiceMonk assigns it the next sequential number. When the project is complete, create the final invoice — InvoiceMonk assigns the next number in sequence. Both invoices are stored in the client's history with their payment status. Your audit trail is clean from start to finish.
Can I set up recurring invoices for retainer clients?
Yes. Set the billing amount, frequency, and start date once. InvoiceMonk generates and sends the invoice automatically on schedule — with the correct compliance fields for your client's country applied every time. You can adjust the amount, pause, or cancel at any time.
What happens if a client disputes a project invoice?
Create a credit note directly from the disputed invoice in InvoiceMonk. The credit note references the original by number and date, reverses the VAT correctly, and keeps your sequence intact. If a revised invoice is needed, it gets the next number in your sequence. Your records remain clean throughout the dispute.
What does Invoicemonk cost for creative professionals?
Invoicemonk's Pro plan starts at $15/month and includes VAT-compliant invoicing, sequential numbering enforcement, reverse charge automation, and country-specific mandatory fields — with no feature gates on compliance. Upgrade to SME ($49/month) or Biz (custom) when your billing volume grows. There is also a Free plan ($0/month, 3 invoices/month, 1 user) if you invoice occasionally. Cancel anytime.
Spend less time on invoicing. Get paid without the compliance stress.
Join creative professionals across Europe, East Africa, and Southeast Asia who use InvoiceMonk to send invoices that hold up — in every country, for every client.
Get started todayPro from $15/month. Upgrade when you are ready.