How to Record Payments and Generate Receipts
Record full or partial payments and automatically generate cryptographically verified receipts.
Quick Steps
- 1Open the Invoice
Navigate to the Invoices page and open the invoice you want to record payment for.
- 2Record Payment
Click "Record Payment", enter the amount, date, payment method, and optionally upload proof of payment.
- 3Handle Partial Payments
Record multiple partial payments against a single invoice. The status updates to "Paid" only when the full amount is received.
- 4View and Share Receipts
Navigate to Receipts to see all generated receipts. Download PDFs or share the verification link.
Recording a Payment
When your client pays, recording the payment in Invoicemonk automatically generates an immutable receipt with cryptographic verification.
- Open the invoice from the Invoices page
- Click Record Payment
- Enter the payment amount, date, and payment method
- Optionally upload proof of payment (bank transfer screenshot, etc.)
- Click Record — the invoice status updates to "Paid" if fully paid
Partial Payments
You can record multiple partial payments against a single invoice. The invoice shows the running total of payments received vs. the amount due. The status updates to "Paid" only when the full amount is received.
Automatic Receipts
- Every payment automatically generates an official receipt
- Receipts include a unique receipt number, verification ID, and all payment details
- Navigate to Receipts to see all generated receipts
- Download receipt PDFs or share the verification link with clients
Receipt Verification
Each receipt has a public verification link that anyone can use to confirm its authenticity. Share the link or let clients scan the QR code on the PDF.
Frequently Asked Questions
Are receipts generated automatically?
Yes. Every time you record a payment, an official receipt is automatically generated with a unique receipt number, verification ID, and all payment details.
Can I record partial payments?
Yes. You can record multiple partial payments against a single invoice. The invoice shows the running total and only updates to "Paid" when the full amount is received.